Most of our Whyalla engagements start the same way: a 20-minute call where the owner describes a workflow we've heard before in shape but never in detail. AI meeting notes is then designed against the detail, not the shape.
Built and supported here - the way a Whyalla business would actually use it.
What AI meeting notes actually does
Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. No more 'who was meant to do that?'.
- 01 Works on Teams, Zoom, Meet, or in-person recordings
- 02 Action items auto-pushed to ClickUp, Asana, or Jira
- 03 Searchable history across every meeting your team holds
- 04 Confidentiality controls - what stays internal, stays
Built on: Whisper Claude Recall.ai Vercel
Without Koala Dynamics
With Koala Dynamics
Where Whyalla operators actually lose hours.
- Whyalla is a steel town rebuilding around green hydrogen and renewables, and its supplier base is retendering for work it has never done before.
- Steelworks, iron ore, and a large green energy transition pipeline. Local contractors are writing proposals for new industries, which has sharply increased the documentation load.
We work with teams across Whyalla: Whyalla Norrie · Whyalla Stuart · Whyalla Playford · Whyalla Jenkins.
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How we build AI meeting notes for a Whyalla team.
We scope narrow, ship a working pilot, then harden it into production. The first slice is the highest-leverage workflow for your Whyalla business, so value lands before the build is finished. AI meeting capture.
Talk to usThe outcome for Whyalla teams
We'd call the engagement a success when Whyalla teams are using the system without thinking about us. Saves managers ~5 hours a week on follow-up admin.
Not your typical AI agency.
Honest about what AI can and cannot do
Ships the one workflow that pays for itself
Hours given back, never the size of the invoice
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
FAQ
When does AI meeting notes actually pay back?
Inside the first quarter, in our experience. We pick the first slice specifically because it's the highest-leverage workflow for a Whyalla - so the savings start landing before the rest of the build is finished.
How do you price AI meeting notes engagements?
Fixed-scope pilots first, then either project pricing or a small monthly retainer for the ongoing work. No long lock-ins, no 18-month black-box deals. Most Whyalla businesses are surprised how small the first cheque is.
Do you have proof this works for Whyalla businesses?
Direct case study: Saves managers ~5 hours a week on follow-up admin. Happy to walk you through full numbers on a call.
Will this run on our own infrastructure?
Yes, where it makes sense. AI meeting notes can sit entirely in your cloud account, with model calls routed through endpoints you control. We default to Whisper, Claude, Recall.ai, Vercel but the architecture supports your existing platform choices.
Skip the pitch.
Tell us the workflow and we'll come back with what we'd build first.
Talk to us about this
Tell us what you're trying to do and we'll reply with how we'd build it - no obligation.