We've worked with enough operators in Shepparton to know that the brief that arrives in our inbox is rarely the brief that ends up shipped. The first thing we do on any AI meeting notes project is sit with your team for a day before we propose anything.
Built and supported here - the way a Shepparton business would actually use it.
What AI meeting notes actually does
Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. No more 'who was meant to do that?'.
- 01 Works on Teams, Zoom, Meet, or in-person recordings
- 02 Action items auto-pushed to ClickUp, Asana, or Jira
- 03 Searchable history across every meeting your team holds
- 04 Confidentiality controls - what stays internal, stays
Built on: Whisper Claude Recall.ai Vercel
Without Koala Dynamics
With Koala Dynamics
Why Shepparton businesses are a fit for this.
- Shepparton is the Goulburn Valley food bowl - orchards, dairy and processing, with one of the most multicultural workforces in regional Australia.
- Fruit growing, dairy, food processing and the logistics around them, with a workforce speaking dozens of languages. Translation and multilingual customer contact are not a nice-to-have here, they are the job.
We work with teams across Shepparton: Shepparton CBD · Mooroopna · Kialla · Shepparton East · Tatura.
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How we build AI meeting notes for a Shepparton team.
We scope narrow, ship a working pilot, then harden it into production. The first slice is the highest-leverage workflow for your Shepparton business, so value lands before the build is finished. AI meeting capture.
Talk to usThe outcome for Shepparton teams
If we build the right slice first, Shepparton teams feel the difference inside the first month. Saves managers ~5 hours a week on follow-up admin.
Not your typical AI agency.
Honest about what AI can and cannot do
Ships the one workflow that pays for itself
Hours given back, never the size of the invoice
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
FAQ
When does AI meeting notes actually pay back?
Inside the first quarter, in our experience. We pick the first slice specifically because it's the highest-leverage workflow for a Shepparton - so the savings start landing before the rest of the build is finished.
Do you do hourly billing or fixed price?
Fixed price for the pilot, every time. After that it's your call - fixed price per milestone or a small monthly retainer for ongoing iteration. We don't run open-ended T&M because it disincentivises us from finishing.
What's the realistic outcome for Shepparton businesses?
Saves managers ~5 hours a week on follow-up admin. We don't promise tenfold lifts because we don't see them outside of marketing decks.
Will this run on our own infrastructure?
Yes, where it makes sense. AI meeting notes can sit entirely in your cloud account, with model calls routed through endpoints you control. We default to Whisper, Claude, Recall.ai, Vercel but the architecture supports your existing platform choices.
Skip the pitch.
Tell us the workflow and we'll come back with what we'd build first.
Talk to us about this
Tell us what you're trying to do and we'll reply with how we'd build it - no obligation.