We've worked with enough operators in Port Augusta to know that the brief that arrives in our inbox is rarely the brief that ends up shipped. The first thing we do on any AI meeting notes project is sit with your team for a day before we propose anything.
For Port Augusta operators who want a working pilot in weeks, not a year-long programme.
What AI meeting notes actually does
Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. No more 'who was meant to do that?'.
- 01 Works on Teams, Zoom, Meet, or in-person recordings
- 02 Action items auto-pushed to ClickUp, Asana, or Jira
- 03 Searchable history across every meeting your team holds
- 04 Confidentiality controls - what stays internal, stays
Built on: Whisper Claude Recall.ai Vercel
Without Koala Dynamics
With Koala Dynamics
Why Port Augusta businesses are a fit for this.
- Port Augusta is the crossroads of South Australia, now rebuilding as a renewables hub after the power station closed.
- Transport and freight at the junction of the Stuart and Eyre highways, plus solar and wind development. A town in transition, with contractors chasing work in industries that did not exist locally a decade ago.
We work with teams across Port Augusta: Port Augusta CBD · Port Augusta West · Stirling North · Willsden · Quorn.
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How we build AI meeting notes for a Port Augusta team.
We scope narrow, ship a working pilot, then harden it into production. The first slice is the highest-leverage workflow for your Port Augusta business, so value lands before the build is finished. AI meeting capture.
Talk to usThe outcome for Port Augusta teams
If we build the right slice first, Port Augusta teams feel the difference inside the first month. Saves managers ~5 hours a week on follow-up admin.
Not your typical AI agency.
Honest about what AI can and cannot do
Ships the one workflow that pays for itself
Hours given back, never the size of the invoice
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
FAQ
What's a typical engagement length for Port Augusta businesses?
Six to twelve weeks for the build, then a short managed-services month while the system goes from "shipped" to "owned by your team". After that you keep us on retainer if you want, or take it from there yourself.
Do you do hourly billing or fixed price?
Fixed price for the pilot, every time. After that it's your call - fixed price per milestone or a small monthly retainer for ongoing iteration. We don't run open-ended T&M because it disincentivises us from finishing.
Anyone else in this space using AI meeting notes?
Plenty. Saves managers ~5 hours a week on follow-up admin. The interesting question is rarely "does it work" - it's "is your team ready to use the output." That's what we'd scope on the call.
Can you work with our existing systems?
Yes. The default AI meeting notes stack we reach for is Whisper, Claude, Recall.ai, Vercel, but we'll bend it around whatever you already run - Xero, HubSpot, Shopify, Cin7, your own in-house apps. The discovery week maps every data source before any build starts.
Worth a conversation?
Even if you don't end up working with us, you'll leave the call knowing what's worth building.
Talk to us about this
Tell us what you're trying to do and we'll reply with how we'd build it - no obligation.