The version of AI meeting notes that works for a Karratha business is rarely the version a national vendor would sell you. We build the one that fits how your team actually operates - usually with fewer parts than the off-the-shelf pitch.
AI meeting capture, built for businesses operating in Karratha.
What AI meeting notes actually does
Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. No more 'who was meant to do that?'.
- 01 Works on Teams, Zoom, Meet, or in-person recordings
- 02 Action items auto-pushed to ClickUp, Asana, or Jira
- 03 Searchable history across every meeting your team holds
- 04 Confidentiality controls - what stays internal, stays
Built on: Whisper Claude Recall.ai Vercel
Without Koala Dynamics
With Koala Dynamics
Why Karratha businesses are a fit for this.
- Karratha services Pilbara LNG and iron ore, where a single day of downtime is worth more than most annual budgets.
- North West Shelf gas, iron ore, and the industrial services town built to support them. Response speed is priced into every contract, and slow admin is a commercial liability.
We work with teams across Karratha: Karratha CBD · Bulgarra · Nickol · Baynton · Dampier.
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How we build AI meeting notes for a Karratha team.
We scope narrow, ship a working pilot, then harden it into production. The first slice is the highest-leverage workflow for your Karratha business, so value lands before the build is finished. AI meeting capture.
Talk to usThe outcome for Karratha teams
The shape of the result for Karratha teams: Saves managers ~5 hours a week on follow-up admin. Built on Whisper, hardened with the rest of the stack as it scales.
Not your typical AI agency.
Honest about what AI can and cannot do
Ships the one workflow that pays for itself
Hours given back, never the size of the invoice
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
FAQ
How long does AI meeting notes take to ship for Karratha businesses?
We aim for a working pilot inside 4-6 weeks - narrow scope, real Karratha businesses data, measurable outcome. From there it's another 6-8 weeks of hardening before you'd consider it production. Full rollouts (multiple sites, multiple teams) typically land in 3-4 months.
How do you price AI meeting notes engagements?
Fixed-scope pilots first, then either project pricing or a small monthly retainer for the ongoing work. No long lock-ins, no 18-month black-box deals. Most Karratha businesses are surprised how small the first cheque is.
Anyone else in this space using AI meeting notes?
Plenty. Saves managers ~5 hours a week on follow-up admin. The interesting question is rarely "does it work" - it's "is your team ready to use the output." That's what we'd scope on the call.
Who owns the code and the model setup?
You do, on delivery. We deploy AI meeting notes into your own cloud account where possible, with the model setup, prompts, evals and integration code all checked into a repo you own. Whisper sits in your account too - we don't operate it from ours.
Worth a conversation?
Even if you don't end up working with us, you'll leave the call knowing what's worth building.
Talk to us about this
Tell us what you're trying to do and we'll reply with how we'd build it - no obligation.