Most of our Karratha engagements start the same way: a 20-minute call where the owner describes a workflow we've heard before in shape but never in detail. AI document processing is then designed against the detail, not the shape.
For Karratha operators who want a working pilot in weeks, not a year-long programme.
What AI document processing actually does
Scanned invoices, signed contracts, handwritten timesheets, PDF specs - extracted into clean data and routed where they belong. No more typing what someone already wrote.
- 01 Vision models read scans, photos, and handwriting
- 02 Pushes structured data into Xero, your CRM, or sheets
- 03 Confidence flags route low-certainty docs to a human
- 04 Handles te reo, bilingual forms, and old NZ templates
Built on: Claude Vision AWS Textract Mistral OCR Vercel
Without Koala Dynamics
With Koala Dynamics
What's different about doing this work in Karratha.
- Karratha services Pilbara LNG and iron ore, where a single day of downtime is worth more than most annual budgets.
- North West Shelf gas, iron ore, and the industrial services town built to support them. Response speed is priced into every contract, and slow admin is a commercial liability.
We work with teams across Karratha: Karratha CBD · Bulgarra · Nickol · Baynton · Dampier.
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How we build AI document processing for a Karratha team.
We scope narrow, ship a working pilot, then harden it into production. The first slice is the highest-leverage workflow for your Karratha business, so value lands before the build is finished. AI for paperwork.
Talk to usThe outcome for Karratha teams
The shape of the result for Karratha teams: Cuts data-entry labour by 80% on invoices, POs, and timesheets. Built on Claude Vision, hardened with the rest of the stack as it scales.
Not your typical AI agency.
Honest about what AI can and cannot do
Ships the one workflow that pays for itself
Hours given back, never the size of the invoice
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
FAQ
What's a typical engagement length for Karratha businesses?
Six to twelve weeks for the build, then a short managed-services month while the system goes from "shipped" to "owned by your team". After that you keep us on retainer if you want, or take it from there yourself.
Do you do hourly billing or fixed price?
Fixed price for the pilot, every time. After that it's your call - fixed price per milestone or a small monthly retainer for ongoing iteration. We don't run open-ended T&M because it disincentivises us from finishing.
Do you have proof this works for Karratha businesses?
Direct case study: Cuts data-entry labour by 80% on invoices, POs, and timesheets. Happy to walk you through full numbers on a call.
Can you work with our existing systems?
Yes. The default AI document processing stack we reach for is Claude Vision, AWS Textract, Mistral OCR, Vercel, but we'll bend it around whatever you already run - Xero, HubSpot, Shopify, Cin7, your own in-house apps. The discovery week maps every data source before any build starts.
The honest version of a sales call.
No deck. No discovery doc. Just whether this is worth building and what it would cost.
Talk to us about this
Tell us what you're trying to do and we'll reply with how we'd build it - no obligation.