We've worked with enough operators in Central Coast to know that the brief that arrives in our inbox is rarely the brief that ends up shipped. The first thing we do on any AI meeting notes project is sit with your team for a day before we propose anything.
Built and supported here - the way a Central Coast business would actually use it.
What AI meeting notes actually does
Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. No more 'who was meant to do that?'.
- 01 Works on Teams, Zoom, Meet, or in-person recordings
- 02 Action items auto-pushed to ClickUp, Asana, or Jira
- 03 Searchable history across every meeting your team holds
- 04 Confidentiality controls - what stays internal, stays
Built on: Whisper Claude Recall.ai Vercel
Without Koala Dynamics
With Koala Dynamics
The Central Coast context, plainly.
- The Central Coast is a commuter belt that has grown into its own economy - health, construction and retail employ most of it, and a lot of owners are running a real business while still losing a day a week to admin.
- Gosford and Wyong anchor a corridor of health services, aged care, trades and retail serving 350,000 people between Sydney and Newcastle. Plenty of businesses here are big enough to hurt from manual quoting and phone handling but too lean to hire an office manager for it.
We work with teams across Central Coast: Gosford · Wyong · Erina · Tuggerah · Terrigal · The Entrance.
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How we build AI meeting notes for a Central Coast team.
We scope narrow, ship a working pilot, then harden it into production. The first slice is the highest-leverage workflow for your Central Coast business, so value lands before the build is finished. AI meeting capture.
Talk to usThe outcome for Central Coast teams
The shape of the result for Central Coast teams: Saves managers ~5 hours a week on follow-up admin. Built on Whisper, hardened with the rest of the stack as it scales.
Not your typical AI agency.
Honest about what AI can and cannot do
Ships the one workflow that pays for itself
Hours given back, never the size of the invoice
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
FAQ
When does AI meeting notes actually pay back?
Inside the first quarter, in our experience. We pick the first slice specifically because it's the highest-leverage workflow for a Central Coast - so the savings start landing before the rest of the build is finished.
Do you do hourly billing or fixed price?
Fixed price for the pilot, every time. After that it's your call - fixed price per milestone or a small monthly retainer for ongoing iteration. We don't run open-ended T&M because it disincentivises us from finishing.
Do you have proof this works for Central Coast businesses?
Direct case study: Saves managers ~5 hours a week on follow-up admin. Happy to walk you through full numbers on a call.
Will this run on our own infrastructure?
Yes, where it makes sense. AI meeting notes can sit entirely in your cloud account, with model calls routed through endpoints you control. We default to Whisper, Claude, Recall.ai, Vercel but the architecture supports your existing platform choices.
The honest version of a sales call.
No deck. No discovery doc. Just whether this is worth building and what it would cost.
Talk to us about this
Tell us what you're trying to do and we'll reply with how we'd build it - no obligation.